Tour the Product Index Page

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Navigating the Product Index page, managing columns, searching and filtering for products, and how to take action on those products.

The Product Index is where users go to access one or more products in your account. The Index can be customized to display up to 20 columns so users can easily sort and filter to find products they need to access. The Actions Bar at the top of the page allows users to edit product content, link recipients, and manage the product life cycle for the selected product(s)in the table.  

Product Index

The Product Index displays all products within the selected product life cycle stage (Active, Archived, Discontinued, On Hold). Once selected, users can click to drill into a single product or select multiple products to take action on from this view.

Search and Filter: To customize the products displayed within the grid, use the Add Filter options. To search for a specific product, enter a unique ID (i.e. Product Name, UPC, GTIN, Model #) in the Search bar in the upper right-hand corner of the page.

Click on any product to access its Product Details page. Alternatively, check the boxes next to multiple products to take action for a group of products using the Actions Bar.

Manage Columns: By default, the Product Index displays the following attributes: Main image, GTIN, Model Number, Product Name, and Packaging Level. These columns can be customized by clicking Manage Columns at the top of the Index. Users may add and arrange up to 20 columns per view or select from the pre-defined options.

Product Sets: Product Sets allow users to create custom “groups” of products so that they can easily be located/managed. Select a Product Set you’ve created in the past to view all the products within it. The default view is all your existing products, whether in a set or not.

Actions 

When managing content, users often start at the Product Index page. Click the checkbox beside any product(s) to take action as explained below. *Additional actions may be available based on specific account features.

Edit: Click any single product to be taken to its Product Details page. All product content can be edited here.

Bulk Edit: Multiple products can be edited at once with Bulk Edit. Click the checkboxes on any number of products in the table to view a spreadsheet of all product content.

Add to Product Set: Click to add selected product(s) to a Product Set or to create a new Product Set and add the selected Products.

Link to Recipient: For a product to be published, it must be linked to a Recipient. Select any products you wish to link to a particular Recipient to complete the action here.

Add Catalog Items: A Catalog Item is simply a GTIN, GLN, Target Market combination that is used when publishing GDSN data to a Recipient. Add a Catalog Item to any products that have a valid GTIN and GPC Code populated in their attributes.

Archive: This is used to move items from the active status to an archived status within the platform.

Download: Spreadsheets can be downloaded as Excel documents or recipient specific templates, and will contain the information you specify in the pop-up window that appears, including Recipient, Recipient’s Requirement Set, locale(s), identifier(s), and Taxonomy.

Manage Product Lifecycle: This is where users can change the status for a product. Status options include:

• On Hold - Temporarily restricts/delays a product's syndication for a specified date range.
• Discontinue - Select a Discontinue Date. Some recipients may cancel active subscriptions for discontinued products.
• Delete - Removes product record from the account. Allow a minimum of one day between the Discontinue Date and the Delete Date. 

As the life cycle status of products are adjusted, the products will be moved to the corresponding “Tab” of the Product Index.

Adding Products

Create New: New products can be added/created from the Product Index page. After a product is added, users may populate the product attributes, add assets, add Enhanced Content, or link to a Recipient directly from the Product Details page. 

Import: Bring new product content into the platform via a spreadsheet. Imported content must be uploaded from a spreadsheet that is exported from the platform.