Understanding purchase order (PO) statuses

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Several PO statuses can be displayed depending on the stage of the PO and the system. Many PO statuses rely on the information fed back into ChannelOnline from electronically integrated supported suppliers. The following are the available PO statuses:

• Unsubmitted – PO that has line items saved to it and has not been sent to the supplier
• Submitted – PO that has been submitted to that supplier either manually (fax, e-mail, verbal) or auto-fulfilled (electronic)
• Partial – Submitted and some items have shipped (some items could be on backorder)
• Backorder – Submitted and all items are back-ordered
• Shipped – Submitted and all items have shipped
• Canceled – The PO was canceled at the Buyer’s request
• On Hold – On Hold from the supplier, usually temporary

Status Override can be used to update the header of a purchase order to that selected status.

NOTE: Overriding the system-generated status will stop the PO from receiving updates from suppliers and passing those updates down to a linked sales order. This new status does not get passed down onto the item lines, it only applies at the header and is available in Reports.

If you have any further questions, please let us know in the comments area below.  

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